MACNY - Program Administration & Data Specialist

☑ Are you passionate about making a difference by supporting workforce development initiatives?

☑ Do you enjoy working with numbers?

☑ Are you eager to work in a collaborative environment?

Then MACNY, The Manufacturers Association, has a fantastic opportunity for you!

We are seeking a talented Program Administration & Data Specialist to join our growing Workforce Development Team to support data entry and analysis, the development of visual tools for program management, and maintenance of existing reporting systems. The Program Administration & Data Specialist will work alongside the Pre-Apprenticeship and Registered Apprenticeship teams to perform the responsibilities described below.

Primary Purpose:

The Program Administration & Data Specialist will work closely with the Manager of Workforce Operations & Advancement to support data management best practices for multiple statewide workforce development grant initiatives. Key responsibilities include, but are not limited to:

Pre-Apprenticeship Initiatives:

• Facilitate the flow of Program applications to each Alliance Partner.
• OSOS data entry, the one stop operating system for the New York State Department of Labor, for each Program participant at enrollment.
• Obtain social security numbers (SSNs) from Alliance Partners for Program participants at the start of each cohort and record in OSOS.
• Request attendance reports monthly from Alliance Partners, record absences and exits in OSOS and Smartsheet.
• Request monthly status updates from each Alliance Partner for Program participants in follow up, then record in OSOS and Smartsheet.
• Monthly reconciliation to ensure that all data is up to date.
• Scorecard for MACNY and Alliance Partners weekly.

Registered Apprenticeship Initiatives:

• Maintain and improve existing reporting systems using Smartsheet.
• Perform analysis of statewide Registered Apprenticeship Program data.
• Develop visual tools for program management, including dashboards, data charts/tables, and graphs to show progress toward meeting programmatic targets.
• Perform work as a team member in support of multiple Registered Apprenticeship Program grant initiatives.

Administrative:

• Maintain email correspondence with statewide program partners, including reporting reminders and supporting data collection through reporting systems.
• Other duties as assigned.

Defining Success in This Role -

The Ideal Candidate is:

• Proficient in Microsoft Excel (i.e., understand the layout of Microsoft Excel and how certain mechanical aspects work, like formulas, functions, tables, and ranges).
• Experience with OSOS, a plus.
• Experience with Power BI, and/or Tableau a plus.
• Experience with Smartsheet, a plus.
• Detail-oriented.
• Ability to multitask.
• Strong organizational skills.
• Effective communication skills.
• Team-oriented.

MACNY is a skills-based hiring organization, which refers to the hiring or promotion of workers around skills, knowledge, and abilities that workers can demonstrate regardless of how or where they attained those skills.

The Program Administration & Data Specialist may be eligible to enroll in the Project Manager or  Workforce Development Specialist trade under MACNY’s Apprenticeship Training Program. Upon successful completion, the Program Administration & Data Specialist will obtain their Journey Worker certification, which means a worker has mastered a level of skill, abilities, and competencies that are required for the occupation and are industry recognized.

Program Background -

Pre-Apprenticeship:

MACNY’s Pre-Apprenticeship initiatives include the Real Life Rosies® and Advance 2 Apprenticeship® direct entry programs for individuals interested in pursuing careers in advanced manufacturing. These programs train individuals in a variety of skills that will help them grow professionally and offer opportunities for continuous development. Manufacturing offers a wide range of opportunities in a variety of processes, including safety, CNC Machining, hand tool usage, robotics, and lean manufacturing. For more information about the Real Life Rosies® Program, please visit: https://www.macny.org/women-in-the-workforce/.

Registered Apprenticeship:

Registered Apprenticeship is an arrangement where an Apprentice receives hands-on training, technical instruction, and a paycheck at the same time. Apprentices work for a sponsor (their employer, a union, or an association like MACNY), but are provided hands-on training by their employer, who pays their wages. Registered Apprenticeship Programs usually last about 4 years, depending on the employer or occupation, although they may take up to 12 months. These programs are registered with the New York State Department of Labor. At the end of a Registered Apprenticeship Program, Apprentices receive a nationally recognized certificate of completion as proof of their skills that they can take anywhere. For more information about Registered Apprenticeship, please visit: https://www.nysapprenticeship.org/apprentices/.

https://www.macny.org/

The Manufacturers Association of Central New York (MACNY) is a not-for-profit 501(c)(6) association representing over 300 businesses and organizations across Central and Upstate New York. About three-quarters of MACNY’s members are industrial companies, with the remaining members consisting of accounting firms, insurance agencies, law firms, financial institutions, and other service providers that support manufacturers.

 MACNY members supply the region, nation, and world with a variety of products and services. Distributed across 26 counties in Central and Upstate New York, MACNY’s member companies employ over 50,000 workers.

 For members and the community, MACNY’s staff provides a wide range of services, including training and leadership development, networking events, workforce development, human resources services, advocacy, energy and purchasing solutions, and organizational growth services and consulting. This portfolio is designed to provide members with the tools, information, people, and resources they need to compete in the global market.

MACNY employment practices and procedures and conditions of employment are administered without discrimination on the basis of race, color, creed, religion, sex, sexual orientation, age, marital status, national origin, ancestry, genetic characteristics, medical conditions, status as a victim of domestic violence, veteran status, special disabled veteran or disability, or non-job-related felony conviction record (or any other legally protected status) including, but not limited to, recruiting, hiring, promotion, training, compensation, benefits, retention and termination in accordance with applicable federal laws.

Working Conditions:

• Monday - Friday, 8:30 AM - 5:00 PM. Must have flexibility in availability to support occasional activities outside of regular business hours.
• Hybrid remote schedule after satisfactory 90-day review.
• Salary plus full benefit package including health, dental, life and disability plans, employer contribution to 401k and more.
• Exciting work environment with a forward-thinking, cross-functional team.